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Where UK SMEs typically overpay on telecoms, software and office contracts.
Read guideCompare cloud storage
Compare business cloud storage and backup — shared drives, version history, UK data residency and admin controls.
Compare cloud storage quotes TrustpilotTrustScore 4.7 | reviews
Ready to compare cloud storage?
Run a full market comparison before you commit. It takes about five minutes and there's no obligation to apply.
How cloud storage works
Business cloud storage replaces on-site file servers with shared drives that sync across devices and stay accessible from anywhere.
Pricing is per user per month with a storage allowance, and admin controls cover sharing permissions, retention and audit logs.
Storage is not the same as backup — most businesses need both file sync and a separate, immutable backup copy.
What affects the cost of cloud storage
- Number of users and storage per user
- Backup and retention requirements
- Data residency (UK or EU) commitments
- Compliance features such as legal hold and eDiscovery
- Migration from existing servers
Why compare cloud storage with us
Access anywhere
Same files on desktop, laptop and mobile.
Version history
Roll back accidental changes or ransomware damage.
Granular sharing
External links with expiry dates and permissions.
Admin visibility
Audit logs of who accessed and shared what.
Typical business cloud storage pricing
Indicative monthly costs excluding VAT per user.
| Plan | Storage | Per user per month |
|---|---|---|
| Entry business | 1 - 2TB pooled | £8 - £12 |
| Standard | 2 - 5TB pooled | £12 - £18 |
| Advanced | Unlimited or 5TB+ | £18 - £30 |
| Backup add-on | Per device or SaaS seat | £3 - £8 |
Storage vs backup
They solve different problems — most businesses need both.
| Risk | Sync covers it? | Backup covers it? |
|---|---|---|
| Lost laptop | Yes | Yes |
| Accidental deletion | Partly (version history window) | Yes |
| Ransomware encryption | Often not | Yes, with immutable copies |
| Departed employee data | Partly | Yes, with retention policy |
Expert advice
Our team reviews UK business suppliers, contract terms and pricing models throughout the year.
“Sync is not backup. If ransomware encrypts a synced folder, it encrypts it everywhere within seconds.”
cloud storage: pros and cons
Pros
- Removes the cost and risk of on-site file servers
- Version history protects against accidental changes
- Straightforward for remote and hybrid teams
- Scales storage without buying hardware
Cons
- Per-user pricing grows with headcount
- Sync alone is not a backup strategy
- Large migrations take planning and bandwidth
How to choose cloud storage
The cheapest headline price rarely wins. Check these points before you sign.
- 1
Confirm data residency
Ask specifically where data is stored and where backups are replicated.
- 2
Keep backup separate
A backup in the same platform as your live data isn't a real backup.
- 3
Check retention windows
Version history is usually 30 to 180 days unless you pay more.
- 4
Plan the migration
Permissions rarely map cleanly from an old file server — audit before you move.
Compare cloud storage
See what's available for your business today. It takes just minutes.
How to compare cloud storage
It takes a few minutes and there is no obligation to switch.
1. Tell us about your business
Team size, sites and roughly what you spend today.
2. See matched suppliers
We shortlist UK providers who serve businesses like yours.
3. Compare the full package
Contract length, support levels and set-up costs, not just monthly price.
4. Switch when you're ready
Your chosen supplier handles onboarding and any migration.
Things to watch out for
'Unlimited' storage plans usually carry fair use policies and minimum user counts.
Egress charges apply on some platforms if you later move large volumes out.
Deleted SaaS data is often unrecoverable after 30 days without third-party backup.
Our cloud storage service
We compare cloud storage from established UK suppliers so you can see pricing, contract terms and support side by side.
Comparing is free, and we will tell you plainly if your current deal already looks competitive.
Getting started
1
Gather your current bills
Your latest invoice shows spend, contract end date and notice period.
2
Map what you actually need
List must-haves versus nice-to-haves so you don't overbuy.
3
Check your exit terms
Most UK business contracts need 30 to 90 days' notice before renewal.
Why choose Grow Your Business?
Wide choice of providers
We compare a broad range of UK providers so you can find the option that actually fits how your business operates.
Exclusive offers
We work hard to bring you exclusive deals, switching incentives and cashback where they're available.
Simple and fast
It takes just a few minutes to compare with us — and the deal you find could be well below what you pay today.
Types of cloud storage
The right option depends on your size, budget and how fast you're growing.
File sync and share
Dropbox, Google Drive and OneDrive style shared drives.
Cloud backup
Separate immutable copies of servers, endpoints and SaaS data.
Object storage
Low-cost bulk storage for archives and application data.
Hybrid NAS plus cloud
On-site speed with offsite replication.
Providers we compare
Logos are shown for identification. We are not affiliated with every supplier listed and do not compare the whole market.
Microsoft 365
Google Workspace
Dropbox Business
Box
Backblaze
EgnyteComparing with us is a no-brainer
“We retired our old file server and haven't missed it once — or paid to replace it.”
Gary, architecture practice, Norwich
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Read guidecloud storage FAQs
How much does business cloud storage cost?
Typically £8 to £18 per user per month for pooled terabyte-scale storage with admin controls.
Is cloud storage the same as backup?
No. Sync replicates changes including deletions and ransomware. A separate backup keeps immutable copies.
Can I keep data in the UK?
Yes. Most major providers offer UK or EU data residency options on business plans.
How long does migration take?
Small teams can migrate in a weekend; multi-terabyte server migrations typically take two to six weeks.
Written by the Grow Your Business editorial team · Updated 26 July 2026