Guide
Cutting business overheads without cutting quality
Where UK SMEs typically overpay on telecoms, software and office contracts.
Read guideCompare project management software
Compare project management tools for UK teams — task boards, timelines, resource planning and time tracking.
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How project management software works
Project management software gives every task an owner and a date, and shows where work is stuck before deadlines slip.
Tools range from simple kanban boards to full resource and portfolio planning with capacity forecasting.
Pricing is per user per month, and the biggest cost driver is how many people need edit access rather than view access.
What affects the cost of project management software
- Number of editing users
- Feature tier (timelines, automation, workload)
- Time tracking and billing modules
- Integrations and API access
- Onboarding and template setup
Why compare project management software with us
Everything in one board
Tasks, owners, dates and files against each project.
Timeline and dependencies
See what slips when one task moves.
Workload view
Spot who's overloaded before the deadline does it for you.
Automations
Status changes, reminders and handoffs without chasing.
Typical project tool pricing per user
Indicative monthly costs excluding VAT, billed annually.
| Tier | Typical features | Per user per month |
|---|---|---|
| Free | Basic boards, small teams | £0 |
| Standard | Timelines, integrations | £7 - £12 |
| Pro | Automation, workload, dashboards | £12 - £20 |
| Enterprise | Permissions, SSO, portfolio | £20 - £35 |
Choosing by team type
The best fit depends on how your work actually flows.
| Team | What matters most | Typical choice |
|---|---|---|
| Agency | Time tracking and billability | PSA or work management suite |
| Product team | Backlogs and sprints | Agile-focused tool |
| Operations | Recurring checklists | Kanban with automation |
| Construction | Dependencies and milestones | Gantt-based tool |
Expert advice
Our team reviews UK business suppliers, contract terms and pricing models throughout the year.
“The best project tool is the one your team opens on a Monday morning. Complexity is what kills adoption, not missing features.”
project management software: pros and cons
Pros
- Clear ownership and deadlines across the team
- Reduces status-update meetings and chase emails
- Free tiers are genuinely usable for small teams
- Integrates with chat, storage and calendar tools
Cons
- Per-user costs escalate quickly at scale
- Over-configured boards get abandoned
- Migrating between tools rarely preserves history cleanly
How to choose project management software
The cheapest headline price rarely wins. Check these points before you sign.
- 1
Match the tool to your workflow
Sprint tools frustrate delivery teams and Gantt tools frustrate product teams.
- 2
Separate editors from viewers
Many vendors offer free or cheap guest and viewer seats.
- 3
Keep the first setup simple
Start with one board and add fields only when someone asks for them.
- 4
Check reporting you'll actually use
Dashboards are the difference between a task list and a management tool.
Compare project management software
See what's available for your business today. It takes just minutes.
How to compare project management software
It takes a few minutes and there is no obligation to switch.
1. Tell us about your business
Team size, sites and roughly what you spend today.
2. See matched suppliers
We shortlist UK providers who serve businesses like yours.
3. Compare the full package
Contract length, support levels and set-up costs, not just monthly price.
4. Switch when you're ready
Your chosen supplier handles onboarding and any migration.
Things to watch out for
Annual billing is typically 15 to 20% cheaper but locks in headcount you may not keep.
Automation limits on lower tiers can be reached quickly by busy teams.
Data export options vary — check you can leave with attachments and comments.
Our project management software service
We compare project management software from established UK suppliers so you can see pricing, contract terms and support side by side.
Comparing is free, and we will tell you plainly if your current deal already looks competitive.
Getting started
1
Gather your current bills
Your latest invoice shows spend, contract end date and notice period.
2
Map what you actually need
List must-haves versus nice-to-haves so you don't overbuy.
3
Check your exit terms
Most UK business contracts need 30 to 90 days' notice before renewal.
Why choose Grow Your Business?
Wide choice of providers
We compare a broad range of UK providers so you can find the option that actually fits how your business operates.
Exclusive offers
We work hard to bring you exclusive deals, switching incentives and cashback where they're available.
Simple and fast
It takes just a few minutes to compare with us — and the deal you find could be well below what you pay today.
Types of project management software
The right option depends on your size, budget and how fast you're growing.
Kanban tools
Simple visual boards for small teams and continuous work.
Timeline / Gantt tools
Dependency-driven planning for delivery projects.
Work management suites
Projects, docs, forms and automation combined.
Professional services automation
Projects plus time, billing and resource margin.
Providers we compare
Logos are shown for identification. We are not affiliated with every supplier listed and do not compare the whole market.
Asana
Monday.com
Trello
ClickUp
Jira
SmartsheetComparing with us is a no-brainer
“We stopped running weekly status calls entirely — the board answers everything.”
Ben, creative agency, London
Business banking guides
Guide
How to read a supplier contract
Notice periods, auto-renewals and price escalators explained in plain English.
Read guide
Guide
Buying software for a growing team
Per-seat pricing, onboarding costs and how to avoid paying for unused licences.
Read guideproject management software FAQs
How much does project management software cost?
Most UK teams pay £7 to £20 per user per month, with capable free tiers for very small teams.
Do we need time tracking?
Only if you bill by the hour or need to measure project profitability. Otherwise it adds friction.
Can we migrate from spreadsheets?
Yes. Every major tool imports CSV, though attachments and comment history don't carry over.
Which tool suits a small team best?
A simple kanban tool with automation is usually enough under ten people; Gantt tools suit dependency-heavy delivery work.
Written by the Grow Your Business editorial team · Updated 26 July 2026